The Joshua ISD Purchasing Department is responsible for oversight and acquisition of goods, services, construction, and professional services requested by the District’s schools and departments. It operates within state and federal law, school board policies, and sound business practices.
Joshua ISD uses an online electronic bidding system called Public Purchase. In order to receive bid notifications as a vendor, you must register with Public Purchase. Registration is FREE to vendors. To register with Public Purchase, please click on the link to register.
Please note that registration does not make you an awarded vendor. Your registration only provides information to notify you when a new bid opportunity is available for the products and/or services you offer.
Awarded vendors have either been awarded a contract through a Joshua ISD proposal or one of the purchasing cooperatives Joshua ISD is a member of. To view Joshua ISD's currently awarded vendors, please click on the link for the Awarded Vendor List below.
In accordance with District Policy, all purchasing commitments are communicated to vendors via a Purchase Order. Please do not provide goods and/or services without a Purchase Order. The Purchase Order specifies what the District is committing to and ensures that funds are set aside to pay for such commitments.
Joshua ISD Purchase Order Terms and Conditions
Vendor Performance Evaluation
A system for the evaluation of vendor performance is an important aspect of purchasing. Problems encountered by a particular school or department can be avoided by other district entities when these occurrences are documented and communicated to the Purchasing Department. This record of information about vendor performance is very important in the evaluation of the vendor. Factors to consider for inclusion in the evaluation are:
• Timeliness of deliveries
• Service availability
• Completeness and accuracy of order
• Quality of products or services received
If the problem is not resolved or continues, a written notification stating the problem, the corrective action required, and the vendor’s failure to correct the problem will be considered a breach of contract and could result in the cancellation of the contract. Whenever problems are encountered with a bid vendor (i.e., a vendor fails to deliver certain items or delivery does not meet specifications), it is important to document the problem, noting the date and an accurate description of the problem. The vendor should then be contacted by e-mail, telephone or fax to communicate specifically how the school district wants the problem corrected. The school district should keep a record of all phone calls and e-mail correspondence, including the dates and what was discussed. If the problem is not resolved or continues, a written notification that states the problem, the corrective action required and that the vendor’s failure to correct the problem will be considered a breach of contract and could result in the cancellation of the contract, should be given to the vendor. This record of information about vendor performance is very important in the evaluation of the vendor.
To help ensure our vendors are providing the district with quality service, campuses and departments are encouraged to complete the Joshua ISD Vendor Performance Survey below.