Facility Reservation Instructions

  • · Login with this link.

    ·This will take you to the calendar

    ·At the top of the page in the right corner, click on the Login to Request Facility Use link.

    ·If you have already registered, enter your login name and password into the fields and click Log In. Once you are logged in, the system will default you to the home page where you can view the calendar. *Note: If no events are showing on the Calendar, be sure you have a location selected. Any time you make a filter choice on the Calendar, click the Filter button to refresh the screen.

    ·If you don’t have an account, click on the Create One link. Read the rules, agree and Register.

    ·Fill in the information requested and create a password. Click Save & Next.

    ·Enter the Organizations name, type (external), address, add organization and click Save & Next.

    ·Review the information and click Submit Requests.

    ·Please email the facility coordinator, Cindy Elder, at elderc@joshuaisd.org to let her know a request has been submitted for approval.

    ·Once approved, you will receive an email.

    ·Return to the link that takes you to the calendar and at the top of the page in the right corner, click on the Login to Request Facility Use link and enter your email & password and Log In.


    How to Submit a Request            

    ·Click on the Request Facility Use tab at the top of the page. *Note: If this is your first time making a request through CommunityUse, you may be asked to read the terms and conditions that the district provides. You will also be asked to verify that you agree to these terms each time you submit a request.

    ·Choose the type of schedule you would like to submit.

    Normal - A Normal schedule can be for a single date or multiple dates, but each event will be in the same location/room at the same time of day. You can add up to a maximum of 20 dates on a normal schedule.

    Recurring - A Recurring schedule is used for an event that takes place on a regular basis (For example, every Monday and Wednesday from October through December). These events will also be in the same location/room at the same time of day. You can enter up to a maximum of 100 dates on a recurring schedule.

    Facility Use Request Wizard

    Note: Any field marked with an orange line is a required field.

    Step 1
    ·Enter the Event Title.

    ·Enter an Event Description of the event you are requesting.

    ·Select the Location and Room(s) you would like to reserve for your event.

    ·If entering a Normal Schedule:

    ·Enter the Event Date(s) by typing into the box or clicking on the dates in the calendar box to the right.

    · Enter the Start Time and End Time, making sure to select AM or PM in the drop down boxes.

    • If entering a Recurring Schedule:

     · Enter the Start Time and End Time, making sure to select AM or PM in the drop down boxes.

    · Enter the Start Recurrence date.

    · Choose your Recurrence Pattern.

    · Select Daily if your event will occur every day between the start and end dates.

    · If you choose Weekly, you can select if the event occurs every week, every 2 weeks, etc. Then put a check mark next to the days of the week that the event will occur.

    · If you choose Monthly, you can select the day of the month (for example, the 15th day of every 1 month) or you can choose the weekday of the month (for example, the second Monday of every 1 month).

    · Enter the End Recurrence date.

    ·Click on the Search button to make sure that the room you are requesting is available.

    Step 2
    ·Your requested rooms will show at the top, and the time frame you’ve requested will show in yellow. If you see a black or red x in the box, there is already an event scheduled at that time.

    ·If the selected rooms are available at your desired time, click Next to proceed with your request.

    ·To change the room, date, or time of your request, click Previous to make new selections.

    Step 3
    Additional Information
    ·Answer the questions providing additional information for your event.

    Organization Information
    ·Select your Organization that is requesting the facility from the drop down menu.

    ·Select the Contact in the drop down box.

    ·If you do not find your organization, type it out in the “or new” box. If you do not have a “or new” box, you will need to email Cindy Elder at elderc@joshuaisd.org with your organization information.

    Setup Requirements

    ·If Maintenance Services or IT Services are needed for your event check the box next to the service needed and enter a Service Description in the box.

    Event Information

    ·Enter Total Attending. You can also break this number into number of adults and number of children but it is not required.

    ·Enter the number of Extra Chairs Required for the event.

    File Attachments
    ·If you need to attach a file to your schedule request you can do so by clicking the Add New File link.

    · Browse your computer for the file and select it. You can also enter a File Description. Click Submit.
    ·The attached file will now be listed in the File Attachments section at the bottom of the schedule. *Note: There is no limit to the number of files that can be attached; however the total size of all uploaded files on the schedule must be less than 5MB.


    ·Enter your email address in the Signature box.

    ·Check the box confirming that I confirm that I have previously read and agree with the terms and conditions of facilities use.

    ·Click Save to submit your request.

    Step 4

    The Confirmation page will give you the Schedule ID number for your request and a summary of the event information. You can print this page for your records.

    You will receive an email notification that your request was received. Once approved by all facilitators, you will receive an email stating it’s been Approved & Activated. (You may receive several other emails as it works through the approval process but it is not official until you receive the “Activated” email.